8.1 The Tournament Committee shall inform by REGISTERED POST all clubs eligible as per (03) above, the DATE, TIME and VENUE of the fixtures meeting and the HOST CLUB, not less than 14 days before the scheduled date. Such letters shall be addressed to the Cricket Secretary of the respective club at the address given to the BCCSL before and shall be accepted as evidence of receipt.

Tournament Committee may hand over such letters to a responsible Official 14 days prior to the scheduled date of the fixture meeting and obtain signature for receipt. This too will be accepted as evidence of receipt.

8.2 It is mandatory, that an official representative of each club invited, attend this all important fixtures meeting, as requested. Their presence is absolutely vital, as dates, venues, pitches with respect to all matches as well as many other important matters/ decisions, etc., shall be finalized on this day, to ensure smooth functioning of the tournament.

8.3.1 Once participation has been confirmed by a club and match programs finalised at the fixture meeting, withdrawal from the Tournament by any club, shall result in an immediate inquiry and based on its outcome a period of suspension varying from a minimum of one tournament to two seasons, will be recommended to the Executive Committee by the Tournament Committee

8.3.2 All matches shall be played, only on grounds arranged and/or recommended by the Tournament Committee.

8.4.1 All participating teams shall very strictly, adhere to the program, of matches/ fixtures that shall be scheduled and finalized at this fixtures meeting.

8.4.2 No postponements/ alterations shall be granted, except due to security reasons and/or national crisis.

8.4.3 However, the Tournament Committee, if necessary, may postpone, alter, re-schedule or cancel any Tournament/ Match(es) for valid and acceptable reason(s), in the best interest of the game.

8.4.4. In instance of re-scheduling a match, the two teams with mutual agreement will be permitted to finalise dates for the match within the period specified by the Tournament Committee. If the two teams fail to mutually agree on new dates, such postponed match has to be played on the dates rescheduled by the Tournament Committee.

8.5.1. All Teams shall finalize the Venues, and Pitch for all their respective matches at the fixtures meeting itself.

8.5.2. All matches in the Premier League Tournament and Premier Limited Over Tournament shall be played only on Turf Pitches.

8.5.3. Clubs should endeavor to play as much as possible Sara Trophy and Champions Trophy matches on Turf Pitches. Pitch confirmed for a match, cannot be changed thereafter, even on mutual agreement.

8.5.4. The TC should within ten days after the fixture meeting forward a fixture list with confirmed venues and the pitch.

8.5.5. A venue such confirmed for a match as above, shall not be changed thereafter, even on mutual agreement.

8.6 However, the Tournament Committee may grant prior approval for a request by the Host Club, to shift the venue but not the date nor the type of pitch for a specific match for a very much valid reason acceptable to the Tournament Committee. The Host Club concerned shall be responsible to,

(i) Forward a formal request in writing, at the first possible opportunity of knowing such situation and the need, with supporting evidence to substantiate the cause and their proposal, to reach the Tournament Committee, not later than FIVE (05) DAYS prior to the scheduled date of the match concerned.

(ii) Follow-up matters with the Tournament committee and receive their approval, not later than THREE (3) DAYS before the scheduled start of that match.

(iii) Thereafter, contact the opponents immediately and ensure all details are informed to a responsible official of that club.( The Secretary of the Tournament Committee shall also follow-up and attend to same).

(iv) Failures to adhere strictly to (8.6) (1), (ii) and (iii) shall result that match being declared. "Null and Void" and immediate suspension of the offending Club.

8.7 In the event of any Host Club is unable to finalize and confirm the venue and/or the Pitch for any match at the fixtures meeting itself, as per (8.5.1) above, the opponent shall be given the option of confirming a Venue/Pitch, for this match on the scheduled date itself as per (8.8) here below and thereafter. hosting that match accordingly. However if the opponent has not agreed/accepted to host the match, it is the responsibility of the host club nominated by the Tournament Committee to confirm a venue as per 8.8.1, 8.8.2., and 8.8.3 within seven days from the date of fixture meeting.

8.8. The opponents if agreed and accepted to host then, as per (8.7) above, shall confirm the Venue/ Pitch within Seven Days (07) from the date of the fixtures meeting, as follows:

8.8.1 All such relevant details, either must be FAXED OR FORWARDED BY RIEGISTERED POST to reach the Secretary of the Tournament Committee as above or must be hand delivered to the Administrative Secretary of the BCCSL or his nominee, ensuring the immediate receipt of acknowledgement of same.

8.8.2 They must be forwarded as per (8.8. 1) above, on an official letterhead of the Club, duly certified by the Cricket Secretary or Captain of the Team.

8.8.3 Forward immediately by registered post/fax, a copy of (8.8.1) above, to the Cricket Secretary of the other club.

8.9 If no official represents a Club at the fixtures meeting for whatever reason and thereby fails to comply strictly with (8.5.1), it shall result in the option being immediately given to the opponents, to host all their matches, as per (8.7) and (8.8) above.

8.10 Failure to adhere strictly to (8.5. 1) above by two or more Clubs in the same Group, shall result in the option being given to the Club/Clubs that would,

8.10.1. Within two (02) days of the date of the fixtures meeting, make contact with the Tournament Committee and forward very valid reasons that are acceptable, for not being able to honour the above Rule (8.5).

8.10.2. The basis here shall be, "First to meet (8. 1 0 and 8. 1 0. 1) requirements, and to be given the option as per (8.8).

8.11.1 Any such Club that does not follow rules 8. 1 0 above, shall be considered and dealt with as having "Withdrawn from the Tournament by default" and the fixtures/match programmes shall be finalized accordingly, on the third day after the date of the above fixture meeting itself.

8.11.2. This shall result in an immediate inquiry and based on its outcome, a period of suspension varying from a minimum of I year up to a maximum of 2 seasons commencing from the next season, will be recommended to the Executive Committee by the Tournament Committee.

8.12. Host when nominated by the Tournament Committee or the opponent if and when accepted to host a match ( as per 8.8.) fails to host a match as per scheduled fixture list
an immediate inquiry will be held. Based on its outcome shall result in the match being
declared "Null and Void". The Tournament Committee may also recommend to the
Executive Committee suspension of the offending club for a period varying from one
tournament to a maximum of 2 seasons (inclusive of the current tournament)

8.13. Host Clubs shall make every effort to possess adequate and appropriate covers for the Pitch, immediate surrounding areas and the Bowlers run-ups as per Playing Condition (I 3) of PART-B

8.14 Clubs already in possession of covers as (8.13) above,

8.14.1. Shallconfirmtheiravailabilityforailhostmatches,atthefixturesmeeting,and

8.14.2 Ensure their appropriate and effective use, at all host matches in this Tournament.

8.14.3 The Umpires shall indicate in their report, any adverse state or any ineffective use of the Covers, as per the Playing Condition (13) of Part- B

8.15 The Host club shall be solely responsible for,

8.15.1 Availability of the venue as well as the Pitch, for all their respective home matches on the specified date and time, scheduled at the fixture meeting.